M365 Weekly Newsletter
Issue #205
☁️Productivity & Modern Workplace
Prevent Screen Capture in Microsoft Teams Meetings. Microsoft Teams is introducing a “Prevent Screen Capture” feature, part of Teams Premium, to block unauthorized screenshots and screen recordings during meetings. Available across platforms, it uses device-specific protections to safeguard sensitive content. Organizers can enable this option per meeting starting September 2025.
Why PowerPoint Pros Swear by Grouping. Grouping in PowerPoint simplifies animation, resizing, and formatting. Grouped objects move uniformly during animations, retain proportional spacing when resized, and share effects like shadows and rotations seamlessly. It also enables efficient creation of advanced visuals, such as 3D effects, gradients, and custom graphics like pyramids or grids, enhancing control and visual storytelling in presentations. VIDEO
How to Set Up a Shared Calendar for All Users in Microsoft 365. Setting up a shared calendar in Microsoft 365 ensures seamless collaboration. Start by creating a shared mailbox, then set up a mail-enabled security group to manage user access. Assign editor permissions to the group for the shared calendar via PowerShell. Finally, test the setup in Outlook to confirm everyone can view and update entries.
PowerPoint Password Protect: A Simple Guide. To safeguard your PowerPoint presentations, you can use built-in options like password protection, read-only mode, or Information Rights Management (IRM). Passwords can restrict access or editing, while IRM allows precise control over file permissions. Remember to choose strong passwords, share securely, and understand the limits of these methods. Always save changes to activate protection.
☁️Copilot & AI
New in GPT-5? Here’s EVERYTHING You Can Do. You can now use GPT-5 for advanced tasks like Excel analysis, trip planning, online shopping, and interactive dashboards. With features like prompt optimization, agent mode, and API integration, it automates complex tasks, saving you time. VIDEO
Unlocking GPT-5 in Copilot Studio: Step-by-Step Guide to Early Access and Advanced AI Features. To use GPT-5 in Copilot Studio, you need to create a new environment in the Power Platform admin center with the “get new features early” option enabled. Assign a Dataverse, ensure appropriate licensing, and set the release cycle to “early.” Then switch to this environment in Copilot Studio and create or edit agents to access GPT-5 models. VIDEO
Checking Out Copilot for Security. Microsoft Teams is adding AI-powered security features to Copilot, turning it into a proactive digital bodyguard. Expect automatic protection like blocking risky files, detecting malicious links, preventing unauthorized screenshots, and flagging sensitive screen shares. These behind-the-scenes safeguards require no extra effort from you, letting you collaborate confidently while reducing IT’s workload. It’s security that works without getting in your way.
☁️Sysadmin Stuff
All about Microsoft Intune | Managing the usage of personal Microsoft accounts in the OneDrive app. You can manage personal account usage in the OneDrive app on managed Windows devices using two key settings. Enable DisablePersonalSync to prevent users from syncing personal accounts entirely, or use DisableNewAccountDetection to block prompts for existing personal accounts. Both can be easily configured via Microsoft Intune’s Settings Catalog, streamlining policy deployment for IT administrators.
5 Microsoft Entra Security Features You Might Not Know About. Microsoft Entra includes valuable security features like custom banned passwords, restricted admin center access, managed device policies, disabled user app consent, and secure traffic handling with Global Secure Access. These settings strengthen protection against common threats and enhance overall security. VIDEO
☁️Security & Data Governance
Microsoft Fabric Org App VS Power BI App. Org Apps in Microsoft Fabric enable sharing various elements like notebooks and support multiple apps per workspace, unlike Power BI Apps. They handle security better but lack a development-user separation, requiring distinct workspaces for effective management. Power BI Apps, with their copied content approach, are better for structured environments needing controlled updates. Both can coexist for now. VIDEO
10 ready-to-use prompts you can ask your ASD-aligned security agent. These prompts provide actionable guidance for addressing common security issues in Microsoft 365 Business Premium environments, aligned with ASD and ACSC standards. You can tackle areas like MFA enforcement, email security, device compliance, BYOD data protection, endpoint hardening, patching strategies, external sharing controls, admin privilege hygiene, Secure Score analysis, and incident response.
Security Without the High‑Priced Firewall: M365 Business Premium vs Traditional Firewalls for SMBs. Microsoft 365 Business Premium delivers comprehensive cloud-based security for SMBs, protecting identities, endpoints, email, and data. It often eliminates the need for costly firewalls, especially for remote workforces. Combined with a basic router firewall, it ensures scalable and effective protection aligned with modern, cloud-first environments.
☁️Noteworthy (long)reads
How AI Agents Are Quietly Replacing Traditional Apps. AI is moving from single-model chatbots to multi-agent systems that function like specialized teams. These agents bring domain-specific expertise, collaborate on tasks, and offer tailored solutions. Apps are evolving to host these “AI teams,” making them composable and modular. For users, this means managing AI like a virtual team, assigning tasks intelligently for deeper insights and more effective problem-solving.
Microsoft ranked number one in modern endpoint security market share third year in a row. Microsoft Defender for Endpoint leads with 28.6% market share in 2024. It delivers AI-powered, cross-platform protection for devices and IoT, offering proactive risk management and efficient resource use. With advanced detection, attack disruption, and multilingual support, it’s a trusted choice for tackling evolving cybersecurity threats.
☁️Classifieds
The Sample. A whole new way of discovering exciting email newsletters. Sign up, and you will get sample newsletters based on the interests that you’ve tagged.
☁️On a Less Serious Note
☁️ We value your feedback!
How much are you enjoying this issue? Please give us your feedback so we can improve.
If you have any suggestions, just reply and leave us your message.
☁️ Last but not least …
Here are a few things you can do if you enjoyed reading this newsletter:
- Become a subscriber: m365 Weekly Newsletter Subscribe
- Explore past issues: m365 Weekly Newsletter Archive.
- Get in touch / Share cool M365 or other stuff: matic@m365weekly.com