M365 Weekly Newsletter
Issue #196
☁️Productivity & Modern Workplace
Microsoft makes it easier to use chat when sharing screen in Teams. Microsoft Teams now lets you keep a dedicated chat window open while screen sharing during calls. You can monitor and respond to messages or reactions in real-time without disrupting your presentation. The chat stays visible only to you, even on shared screens, and can be repositioned or minimized as needed. Currently available for Teams Public Preview and Targeted Release users.
You can no longer delegate folder-level permissions to a shared mailbox. Microsoft has restricted the use of the Add-MailboxFolderPermission cmdlet to designate shared mailboxes as delegates in Exchange Online, signaling tighter controls on shared mailbox usage. While existing permissions remain unaffected, alternative permissions
Use the new table of contents pane to navigate PDFs in SharePoint and OneDrive. OneDrive and SharePoint will introduce a Table of Contents (ToC) panel for PDFs with an embedded ToC. This panel, accessible on the left side, lets you navigate PDFs with ease. Expected rollout is from mid-June to early July 2025.
☁️Copilot & AI
M365 Copilot to generate audio overviews of documents, meetings, and files. Microsoft 365 Copilot is introducing audio overviews for documents, meetings, and files across Word, Teams, OneDrive, Outlook, and Copilot Notebooks. You’ll get options to adjust tone, length, and even a podcast-style format with multiple speakers. This feature rolls out in English between May and June 2025, enhancing how you consume and share key insights effortlessly.
Copilot Studio – Take Your Agents to the Next Level. Copilot Studio agents can handle more than retrieving information—they can create projects, allocate resources, and generate real-time reports using Dataverse and Power BI. By integrating Power Automate flows, these agents automate backend processes and adapt to user needs, making them highly effective for project management tasks.
☁️Sysadmin Stuff
Power Platform: Areas for Microsoft 365 Admins to Explore. Microsoft Power Platform enables low-code solutions but requires governance. Focus on Data Loss Prevention, tenant isolation, Entra ID for environment management, and auditing with Microsoft Purview. Use APIs for scalable automation while balancing security with user empowerment.
How to Remove Microsoft 365 Licenses with PowerShell. Managing Microsoft 365 licenses via PowerShell lets you efficiently control app access for single or multiple users. Key steps include installing the Microsoft Graph PowerShell module, identifying SKU IDs, and using the Set-MgUserLicense cmdlet for license removal. For bulk operations, CSV files streamline the process, enabling organized license management across your organization.
Analyzing Exchange Online Email Headers for Junk/Quarantine Reasons. Email headers in Exchange Online provide detailed insights into spam filtering decisions. Key fields like Spam Confidence Level (SCL), Spam Filter Verdict (SFV), authentication results, and threat categories help you understand why a message was marked as junk or quarantined. Tools such as Message Header Analyzer and Message Trace simplify the analysis, aiding in troubleshooting and refining spam policies effectively.
☁️Security & Data Governance
Find and Secure a Compromised Email Account in Microsoft 365. Email compromises in Microsoft 365 can lead to financial loss, data theft, and identity fraud. Protect your organization by spotting signs like risky sign-ins or suspicious forwarding rules. Respond quickly by disabling accounts, resetting passwords, enforcing MFA, and scanning devices for malware. Regularly audit logs and permissions to trace malicious activity and strengthen your defenses against future attacks.
Ultimate Guide: Microsoft 365 Data Storage Locations. Microsoft 365 stores data across Exchange, SharePoint, OneDrive, Teams, and more, depending on the app and its purpose. Understanding storage locations is essential for compliance, eDiscovery, and data governance. Microsoft Purview provides tools like retention policies, audit logs, and DLP to secure data across these services, ensuring compliance with regulations like GDPR and supporting operational transparency.
Protecting Your Tenant by Restricting Applications. To minimize risks from third-party applications in Microsoft 365, restrict user consent and app installations. Block users from consenting to apps independently using Entra ID settings, or enable admin consent workflows for controlled approvals. For flexibility, create app consent policies tailored to specific roles. Review existing applications in your tenant regularly to identify and mitigate security threats.
☁️Noteworthy (long)reads
Ultimate guide to attending conferences. The most comprehensive guide you can find out there. It is quite lengthy, but it’s essential to read it before attending any conference to maximize your results.
AI Eats Content—but Where’s It Getting the Calories? AI thrives on high-quality, human-generated content, but it’s not a fix for disorganized content ecosystems. Without proper Enterprise Content Management (ECM) – organizing, tagging, governing, and maintaining trust – AI amplifies chaos instead of solving it. ECM professionals are evolving to ensure AI has the structured, reliable input it needs, making ECM essential for sustainable, intelligent AI systems.
☁️Classifieds
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☁️On a Less Serious Note
☁️ Last but not least …
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