M365 Weekly Newsletter
Issue #160
☁️What’s on my mind
I’m looking at my phone on the desk next to my computer. And it struck me, that it’s not just an extension of my personality anymore, as we used to read in half-joking articles. This phone is me … I carry my identity around in my phone.
Without my phone, I cannot access banking services, government services, work emails, and the accounts of a multitude of social media.
If my phone gets damaged, stolen, or broken … well, I prefer not to think about it. But I need to find some clever strategy how to back it all up.
What are you doing for MFA backup? How do you do it?
Drop me a few lines, I’d really like to know how you handle this.
Have a nice weekend,
Matic Z.
☁️Productivity & Modern Workplace
Boost Frontline Productivity with Azure & Power Platform. Microsoft’s Power Platform enhances frontline workers’ productivity by integrating Azure IoT Central, Azure OpenAI, Python, and Microsoft Teams.
Generate project report table of contents in 30 seconds. Master the art of creating a table of contents for your project report in MS Word with this helpful video tutorial. By following the step-by-step procedures, you’ll be able to effortlessly generate a well-organized table of contents for any report or research work.
☁️Copilot & AI
Prompt Like a Pro with Microsoft Copilot in Teams. Looking for a smarter way to work with Microsoft Copilot in Teams? The “Prompt Like a Pro” blog series teaches you how to transform your workflow with AI. Stay on top of your chats, prepare for your week, and make decisions faster in meetings using Copilot’s powerful prompts.
Using Copilot for M365 for 3 months: The Good, The Bad and The Ugly. Microsoft 365 Copilot shines in Outlook and Teams, saving time on email threads and messages. However, it has limitations with PowerPoint and inconsistent language support. Despite drawbacks, its rapid evolution makes it a valuable productivity tool.
Creating A Personal Style Guide for Copilot for Microsoft 365. Creating a personal style guide helps maintain consistency in your communication and enhances your personal brand. Analyze your recent emails and Teams meetings, and use Microsoft Copilot to generate a document reflecting your voice and style.
☁️Sysadmin Stuff
How to Enable 1:1 and Group Call Recordings in Microsoft Teams. Need to record a 1:1 or group call in Microsoft Teams but the option is disabled? Don’t fret! Microsoft Teams administrators can enable call recordings by accessing the Admin Center and modifying the Calling Policies. Once enabled, call recordings are saved in the OneDrive of the user who started the recording.
Introducing organizational messages (preview) in the Microsoft 365 admin center. The Microsoft 365 admin center now offers organizational messages, enabling admins and communication professionals to send customized, branded messages within Microsoft products. This feature allows targeted delivery and approval flows while monitoring message performance through detailed analytics.
Remove mailbox without deleting user in Microsoft 365. To remove a Microsoft 365 user’s mailbox without deleting their account, you’ll need to access Exchange Online PowerShell and remove the Exchange Online license. After ensuring the mailbox is deleted, you can use PowerShell to permanently delete it while maintaining the user’s access to other Microsoft services such as Teams, OneDrive, and SharePoint files.
☁️Security & Data Governance
How to Configure Passkeys in Microsoft Entra ID. Setting up passkeys in Microsoft Entra ID allows for passwordless authentication using face, fingerprint, or PIN. After enabling passkeys, users need to register the passkey in their Microsoft Authenticator app on their mobile device. Once set up, users can sign in with their passkey, providing a simple and secure authentication method for Microsoft 365 accounts.
Entra ID Multi-Factor Authentication/Conditional Access and External Federation Implementation. To ensure Multi-Factor Authentication (MFA) claims from external federation platforms like Duo, Okta, or AD FS are recognized by Entra ID, set the SupportsMFA setting to True in your federation configuration. This allows you to create Conditional Access rules requiring MFA for secure user logins, but be cautious of bypassing MFA based on device or IP address to avoid incorrect MFA claims.
Ultimate Guide to Microsoft DLP Policies. Mastering Microsoft Data Loss Prevention (DLP) policies is crucial for Exam SC-400 candidates. These policies protect sensitive data across Microsoft 365 services while the Microsoft Compliance Center manages risk and compliance solutions. Familiarize yourself with exam content and resources to effectively safeguard your organization’s information.
☁️Noteworthy (long)reads
How did I become a Microsoft MVP – Myron Helgering. Becoming a Microsoft MVP involves showcasing your passion for Microsoft technology and sharing knowledge with the community. Tackle challenges with determination and seek support from those around you. Strive to make a significant impact in the Microsoft community while enjoying the journey.
Calibri beats Aptos font poll: Microsoft Office users prefer the classic font. It seems that Calibri is still the preferred font choice for Microsoft Office users, according to a recent poll conducted by Microsoft. Calibri took a strong lead with 36.3% of the votes, leaving the new Aptos fonts trailing behind at 22.2%. If you’re not a fan of the Aptos fonts, don’t worry – you can easily switch back to Calibri or another favorite in Word, Excel, PowerPoint, and Outlook. Just remember that people might resist change and font compatibility could be an issue with shared documents.
☁️Classifieds
The Sample. A whole new way of discovering exciting email newsletters. Sign up and you will get sample newsletters based on the interests that you’ve tagged.
☁️On a Less Serious Note
☁️ Last but not least …
Here are a few things you can do if you enjoyed reading this newsletter:
- Become a subscriber: m365 Weekly Newsletter Subscribe
- Explore past issues: m365 Weekly Newsletter Archive.
- Get in touch / Share cool M365 or other stuff: matic@m365weekly.com