[m365weekly] #136

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Issue #136

☁️What’s on my mind

If you lose your login details or MFA, you’re screwed. Of course, that’s only if you don’t follow best practices.

How many global administrators should we have in a tenant? In this case, less is not necessarily better. The recommendations say to have at least 2 global administrators with MFA turned on.

Also, you should have 2 global administrators who don’t have MFA turned on but have appropriately complex passwords. Microsoft calls these break-glass accounts.

The hassle of not following best practices can be immense. The process of resetting your password or MFA can take anywhere from a few days to a few months.

Have a really nice rest of the week,
Matic Z.

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☁️Productivity & Modern Workplace

How to create and edit videos using Clipchamp for work form SharePoint. Clipchamp, a powerful video editing tool, is now integrated with SharePoint, enabling users to create and edit videos directly within the platform. You can enjoy a range of editing features, such as trimming, splitting, adding captions, and more.

5 Ways to Track and Measure Productivity in Microsoft 365. Utilize Microsoft Productivity Score to assess your organization’s performance, delve into MyAnalytics for personalized insights, and explore Workplace Analytics for team-level data.

SharePoint Online – You can now “colorize” folders. Add a touch of personalization to your SharePoint Online experience with the newly introduced folder colorization feature. Customize folder colors to enhance visual organization, improve navigation, and quickly identify essential files. The process is really simple. 

Free Microsoft Tool To Extract Text From Images. Take advantage of Microsoft’s free tool, Snip & Sketch, to effortlessly extract text from images. This handy utility not only allows you to capture screenshots but also utilizes Optical Character Recognition (OCR) technology to convert the text within images into editable, searchable content.

☁️Sysadmin Stuff

Microsoft 365 Top 5 Hidden features Every Admin Should Know. A handful of really good tricks and tips for M365 tenant management.

Auto-Assign Licenses with Group-based Licensing in Microsoft 365. This approach automatically assigns licenses to users based on their group memberships, reducing manual effort and ensuring consistency.

Making The Switch: A Guide to Gmail to Office 365 Migration. Migrating from Gmail to Office 365 can be a seamless process with the right approach. Begin by preparing your Gmail account, setting up Office 365, and configuring your DNS records. Once done, use the built-in Office 365 migration tools to transfer data and validate the migration to ensure a successful transition.

How to enable automatic Microsoft Teams meeting recordings. By activating this feature, you ensure that all your meetings are recorded and saved to Microsoft Stream or OneDrive for Business. This allows participants to review and share the content at their convenience.

☁️Security & Data Governance

The Most Common Governance Questions about Microsoft 365. Gain insights into the most common governance questions surrounding Microsoft 365. Understand the importance of establishing a solid governance framework, addressing security and compliance concerns, and managing the user experience.

10 Most Important OneDrive Activity Reports. These offer valuable insights into user behavior and file interactions. By monitoring the reports, you can identify trends, track user adoption, and ensure data security.

15 Email Security Best Practices That Every Microsoft 365 Admin Must Configure. Protecting your Microsoft 365 environment from email threats is essential. Follow these 15 email security best practices to safeguard your organization’s sensitive data and communications.

☁️Noteworthy (long)reads

How do I have a conversation with the Azure OpenAI/GPT API? Ok, not me, but the author of the article. Leverage the power of Azure OpenAI GPT API to enhance your applications with natural language processing capabilities. Follow the step-by-step guide to set up the API and create a conversational AI model, allowing seamless interaction with users. Includes a code sample for easy implementation.

Cloud or NAS Backup: Which is Better for File Security? Choosing between cloud and NAS backups for file security can be challenging. Cloud backups offer convenience and scalability, while NAS backups provide faster data transfer speeds and better privacy control.


November 15-16, 2023Microsoft Ignite 2023

January 2024, Wiki page in Teams retiring. More info here. (Thanks Teresa for providing the reminder!)

April 15, 2024 – Microsoft Stream (Classic) retirement. Final stage. You can use Stream on Sharepoint.


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☁️On a Less Serious Note

☁️ Last but not least …

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