[m365weekly] #29

💻 What’s on my mind

I’m continuing the last issue’s rant about cloud security. Is IT secure? It depends. Security experts are warning us that only disconnected, turned off, unplugged, and hidden in a vault computer is fairly secure. Yet not completely secure. There’s nothing like 100% secure in the world of IT.

Recent whistleblowing from employee of Ubiquiti Networks shows we are all vulnerable and more vulnerable than we know. Because some companies are behaving irresponsibly and not taking enough care of their own IT security we are at risk of exposing our personal data.

And following the saying that there are only two kinds of companies, those that were hacked and those that don’t know they were hacked, it’s only a matter of time when M365 or Azure will be on the front page of Hacker News or similar news sites.

Solution? Running away from cloud solutions? That would be even worse.
In my humble opinion not using all the data leak prevention tools Microsoft 365 provides is just as irresponsible as keeping customers in the dark about the data breach that happened months ago like in the FB case.

Have a nice week.
Matic Z.

💻 Productivity & Modern Workplace

Moving and copying files in OneDrive and Microsoft Teams. If you’re using OneDrive to create documents and files before you’re ready to share them with a larger audience … great job! Now that your document is ready to be shared, you can use the built-in Move and Copy options to get that file out to a SharePoint site without any hassles. Here’s how that works …

How to restore your OneDrive files to a previous time. You may find yourself in a situation when you need to restore your OneDrive files to a certain point in time. Here’s how you do it.

Teams Meeting Breakout Rooms Get Persistence and Timers. New neat changes of how Teams breakout rooms work. For those who don’t know what they are: it is a way how to separate your Teams meeting participants into smaller discussion groups.

Using the Teams Private Preview Camera Function in Meetings. Teams meetings include a neat Private Preview feature to allow users to see what their video feed will look like if they enable their camera. For some, this may raise a big privacy concern.

How to check what users share externally in SharePoint. Ever wanted to know what your users share externally in SharePoint? Check out a few ways to get this information in SharePoint.

Microsoft Teams live events are about to be easier to manage. Microsoft Teams will soon have an option to pop out live events into a separate window. The option will make it easier to produce live events.

Teams Live Events Support Anonymous (External) Presenters. Anonymous users are considered all those who have no Azure AD or Microsoft (Live) Account.

Using the URL shortener for Microsoft Forms URLs. Microsoft Forms is a great tool for data collection, but one pretty ugly thing are the URLs that are generated for sharing purpose. But fortunately, you can use an URL shortener.

💻 Sysadmin Stuff

Office 365 Reporting Tool. This is truly a treasure trove of incredibly useful and neatly designed reports that every IT manager and sysadmin should have access to. Surprisingly, it is FREE.

Why Passwordless Authentication is the Future (and How to Get Started). Have you heard about passwordless authentication but aren’t sure what it entails? Here’s a quick breakdown of Microsoft’s new security tech.

OneDrive sync 64-bit for Windows now in public preview. You can download it on the link and test it. Of course it works with work, school, and personal accounts.

💻 Security

New Invoice Payment Phishing Attack. A new phishing attack is circulating from an Office 365 tenant. The attack attempts to lure recipients into clicking a link to download a document.

SC-900 Study Guide Microsoft Security, Compliance, and Identity Fundamentals. Microsoft just released a couple of new Microsoft certifications focused on security.

Microsoft Teams Rooms on Android. Teams Rooms are now generally available on Teams for Android.

💻 Upcoming Webinars

Every Tuesday and Thusday till April 29. Microsoft Chalk Talk: Energize your Live Events with Microsoft Teams. Free.

April 13, 2021. Best practices for data migrations to Microsoft 365. Free webinar.

May 12, 2021. Teams Nation Community Conference. Free conference for Teams fans and users.

May 28, 2021. The Microsoft 365 Ecosystem: What You Should Know. Free community pass.

💻 Noteworthy (long)reads

How To Secure Your Office 365 Data In The Cloud. Securing your data in the cloud is shared responsibility between the cloud provider and you as end-user. Maybe you’re hearing this the first time but the principle of shared responsibility is here for years.

OneDrive vs Google Drive – Which is the better Cloud Service? Features of Free and Paid Google Drive & OneDrive compared side by side. OneDrive or Google Drive, which is the better Cloud Service?

Can Microsoft technology classify records better than a human? Legal discovery process will definitely be AI aided in the near future. We are not far from there.

😂 On a Less Serious Note


Last but not least …

Here are a few things you can do if you enjoyed reading this newsletter: